Instructions for Temporary Tag/Cross-listing Requests
- The Temporary Tag/Cross-List Request is made on a semester-specific basis, for the purpose of crediting to specified major(s)/minor(s) a specific section of a course not ordinarily included.
- Such requests most commonly arise in the case of variable-topics courses not all of whose potential topics would be suitable for the major(s)/minor(s) in question. (If all sections of a course would appropriately be included in a certain major/minor, the course should be permanently included in the major/minor: see instructions for permanent changes.)
- Temptag/Tempcross requests also may be used to fill in the gap between the Academic Council's approving a permanent tag or cross-listing and its becoming effective.
- A Temptag/Tempcross application, when approved, generates a record for the Dean’s Office whereby students’ Academic Advisors may confirm and "direct" the credit to their major or minor individually. LOCUS does not automate this function for semester-specific inclusions.
- An approved Temptag/Tempcross may or may not be visible in LOCUS. The record in the Dean's Office and the Academic Advisors' interventions applying Individual Directives to students' ARRs are the most substantively important outcomes of the process for the sake of students' academic records and are secured by approval of a Temptag/Tempcross request. But addionally:
- if the temporary tag/inclusion by an Interdisciplinary Program is applied for with enough lead-time, the IDP’s tag can be added to the class-section’s Class Attributes in the Class Schedule display. Any such temporary tags are searchable in the Class Schedule, in just the same way permanent tags are searchable;
- cross-listed sections, however (temporary or permanent), require the academic units’ schedulers to work directly together and with ClassScheduling@luc.edu in Registration & Records so as to set up a Combined Section that may be searched for using either Subject Area Code.
- Submitters design the curricular changes they intend:
- members of the academic units concerned identify the value of the specific class-sections, offered in specific semesters, to major(s)/minor(s) in which the courses are not permanently included;
- these partners consult together and with all parties potentially interested in the class-sections' temporary inclusion: they inform, they collaborate, and they secure consent in principle.
- Either the academic unit offering the class-section or the academic unit seeking to include the class-section in its major(s)/minor(s) may initiate a Temptag/Tempcross request.
- EFFECTIVE F24: submitters are responsible (1) to prepare separate Temptag/Tempcross requests, one for each class-section for which semester-specific inclusion in a major/minor is being requested, (2) attach syllabuses if available and useful for the partner-units to evaluate the temporary inclusion, (3a) circulate these request-forms to partner-units via email and (3b) collect partner-units' chairpersons'/program-directors' signatures, and (4) forward the completed and signed request forms with syllabuses to the Associate Dean.
- It will be most convenient to send partner-units each their own package of all Temptag/Tempcross requests between the requester and that particular partner, for that specific term, with the same e-mail message.
- Partner-signatories are responsible (1a) to confirm item 3 lists the role of the class-section in their own major(s)/minor(s) accurately; partners adding the section to major(s)/minor(s) where it is not already permanently included, please (1b) supply a before-and-after grid confirming in its schema the temporarily tagged/cross-listed section's place in the major/minor. Then, please (3) sign each separate Temptag/Tempcross request - for each separate class-section in the package - separately, keeping the document in Word. Copying and pasting an image of one's signature into the appropriate box in item 3.C of the form is acceptable. (4) Finally and importantly, please return your signed forms to the submitter promptly.
- The Temptag/Tempcross application-form and the before-and-after grid are to be downloaded from the CAS-AC website.
- Please note that, in contrast to permanent changes in majors and minors, Temptag/Tempcross applications do not involve Course Inventory Forms, since no permanent change is to be made in the coding of the course itself.
- If a submitter's academic home-unit is contemplating any permanent curricular change(s) at the same time as it is pursuing temptag/tempcross applications, please make the permanent change-request(s) in a separate application through CIM's Program Management portal.
- On receiving a Temptag/Tempcross application package from a submitter by e-mail, the Associate Dean for Academic Affairs will review the applications.
- The Associate Dean will refer any questions about an application-package or its elements to the submitter or partner(s) in the application, by e-mail as necessary, so that any problems can be resolved.
- The recipient of any inquiry from the Associate Dean concerning a temptag/tempcross application should reply by e-mail as necessary, make any appropriate changes in the application-documents as soon as it is clear what changes may be appropriate, and return edited documents to the Associate Dean as expeditiously as practicable.
- After receiving notice needed cleanup has been effected, the Associate Dean records approval of the temptag/tempcross requests in a file maintained in the Dean's Office for Academic Advisers' use applying Individual Directives to students' Academic Requirements Reports.
- If a Temptag has been approved with sufficient lead-time before the semester's registration-access closes, the Associate Dean will also forward paperwork to Registration & Records so that the Interdisciplinary Program's tag can be applied to the class-section approved for semester-specific inclusion. The tag can be searched for in the Class Schedule function of LOCUS.
- If a Tempcross has been approved, the partner-units have the option of working together and with Registration & Records to set up a Combined Section meeting jointly. All course-numbers in a Combined Section may be searched for in the Class Schedule function of LOCUS, whether the scheduled sections are enrollment sections or non-enrollment sections.
The Temptag/Tempcross application may be submitted either by the “home” academic unit of the class-section sought to be temporarily tagged or cross-listed, or by the “second unit” seeking to include it.
- Temporary Tag/Cross-List Requests are reviewed and processed on a rolling basis.
- Ideally, the academic units partnering on a semester-specific basis so that specified class-sections may be credited to specified major(s)/minor(s) in which the course in question is not ordinarily included - the class-offerers and the class-adders - agree together and pursue their Temptag/Tempcross Requests well in advance of registration-season for the semester in which the class-sections are to be offered.
- If a temporary tag/inclusion by an Interdisciplinary Program is applied for with enough lead-time before the end of the registration-period for the semester in which the class-section is to be offered, subject to Registration & Records' workflows, the IDP’s tag can be added to the class-section’s Class Attributes in the Class Schedule display.
- If a temporary cross-listing/inclusion by an academic Department is applied for with enough lead-time before the end of the registration-period for the semester in which the class-section is to be offered, subject to Registration & Records' workflows, the academic units' schedulers have the option of working with ClassScheduling@luc.edu so as to set up a Combined Section.
- If a Temptag/Tempcross Request is applied for and approved later in the registration-period or even during the semester in which the class-section is being offered, the Dean's Office can add the approved crediting of the class-section to the major(s)/minor(s) to its records, so that students pursuing the major(s)/minor(s) can ask their Academic Advisors to "direct" the credit for the section to their major or minor individually. It is preferable, however, for the Temptag/Tempcross application to have been pursued in advance.